Proposal Coordinator

Where innovation, technology and integrity come together.


If you understand what it takes to make a project successful and the initiative to make it happen then this role could be for you! Reporting to the Vice President of Business Development, the Sales Coordinator will be responsible for helping the Sales Department develop and win jobs!


We are looking for an ambitious individual who is committed to problem solving and getting the task at hand completed! The role will support the Sales Team and offers an exciting potential career path moving forward.


To be successful as a Proposal Coordinator, you will need to be able to work on tight deadlines, be competent in using Microsoft Office applications such as Excel and Word, and have exceptional verbal, written, and presentation skills.


Job Responsibilities

  • Be a key resource for the Sales team to help close pursuits, proposals, and tenders.

  • Coordinates sales activity and requirements between the Sales, Estimating, and Engineering departments.

  • Be included in client communication to help ensure timely responses from the Sales Team and coordinate client items with internal department resources.

  • Organizing, attending and participating in internal and external meetings.

  • Documenting and following up on important actions and decisions.

  • Help to develop a projects scope of work, milestone schedule, and preliminary budget proposals with the Sales Team and in conversations with the client.

  • Ensuring proposal deadlines are met.

  • Managing and organizing Contract Documents as a job becomes a reality.

  • Providing administrative support as needed.

  • Undertaking project tasks as required


  • General Sales:

  • Researching and monitoring industry trends to ensure Newton Group Ltd. continues on an innovative and integral path

  • Researching, tracking, managing and nurturing leads

  • Developing and improving design specification documents for all Newton Group Ltd. Building Systems, including the CANADACAR and KiwiCondoCommercial prefabricated building systems.

  • Respond to requests for design-build quotes.


  • Proposals and Submissions

  • Monitor Bids and Tender websites for RFPs/RFQs/Tenders that match Newton Group Ltd.’s offerings.

  • Assisting the sales team when responding to RFPs/RFQs/Tenders.

  • Assist in managing the proposal response effort including coordinating necessary meetings and acting as the central point of communication for the proposal response team.

  • Write various proposal sections, including executive summaries, project descriptions, previous experience examples and resumes as required.

  • Provide strong technical writing support to the sales team, identify benefits and value-add content for proposal submissions.

  • Ensuring that submissions adhere to specifications, requirements and outlines set out in the tender packages.

  • Formatting and assembling proposal content and ensuring quality on all proposal packages and related documents


Expectations

  • The successful candidate will grow to develop long-term organizational strategic goals, build key customer relationships, identify business opportunities, negotiate and close business deals as well as maintain extensive knowledge of current market conditions.

  • Actively participate in hands-on learning opportunities to continually learn more about the company, our approach to construction and our building systems.

  • You will develop a strong expertise in sales and client servicing.

  • Become the first point of contact for clients inquiring about the company and our services.

  • Become a specialist of Newton Group Ltd. Building Systems and methodology for technical writing, marketing content, blogs and newsletters.

  • You will take initiative, and ownership on tasks assigned to you and work to find solutions to day-to-day challenges.

  • Learn to determine the level of effort needed to invest in bids, discuss with Estimating, Engineering and the VP of Business Development to assist in decisions relating to approach and pricing.


Required Skills

  • Excellent writing, editing, presenting and communication.

  • Good project administration and management skills.

  • Read and interpret blueprints, drawings and specifications.

  • A commitment to project/task completion and follow-through

  • Strong organization and time management skills.

  • Strong attention to detail.

  • Self motivated, energetic, reliable and strong ability to problem solve.

  • Ability to work under pressure and to prioritize work effectively

  • Advanced skills in Microsoft Excel.

  • Proficient with Microsoft Word, Outlook and PowerPoint.


Preferred Experience

  • Minimum 3 years of Project Coordination or Project Management experience

  • Experience in proposal and RFP coordination.

  • Experience in the construction industry.

  • C.E.T or E.I.T. designation considered an asset.

  • A college diploma related to Construction is considered an asset.

  • Experience with modelling software is considered an asset.


Are you a highly motivated professional ready to join our diverse team? If so, reply to hr@kiwinewton.com in confidence, telling us why and provide both your availability and salary expectations.


Newton Group Ltd. encourages people to enjoy work and working with others, to be creative and effective in teams, to be reliable for other team members and to develop efficient work habits to serve customers well and deliver best value excellent buildings and structures.


Newton Group Ltd. is an Equal Opportunity Employer and welcomes all applicants who consider themselves qualified.


Please note that only candidates being invited to interview will be contacted, no agencies and no telephone calls please.

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