As a Proposal Writer at Kiwi Newton Group, you’ll play a key role in supporting our growth by developing clear, compelling, and compliant proposal submissions for construction projects across the ICI sector. Working closely with estimators, project managers, engineers, and other subject matter experts, you’ll take ownership of preparing high-quality proposals, tenders, and qualification packages that showcase our capabilities and align with client requirements.
This role is ideal for a detail-driven, highly organized communicator who enjoys technical writing, thrives on deadlines, and takes pride in producing polished, accurate, and persuasive documentation
Position Details:
- 41 Massey Rd, Guelph, Ontario, Canada, N1H 7M6
- Monday to Friday, 8am-5pm
- Full-time, on-site role within our Guelph office
Primary Responsibilities:
- Proactively search procurement portals and online resources to identify suitable bid opportunities that match Kiwi Newton Group’s strengths and strategic objectives
- Review, interpret, and summarize RFPs, RFQs, RFIs, tenders, and private solicitations to ensure full compliance with submission requirements
- Write, edit, and format compelling proposal content including technical narratives, methodologies, work plans, and company information
- Collaborate with estimators, engineers, project managers, and SMEs to gather accurate project data and integrate it into well-structured proposals
- Maintain an organized, searchable library of project sheets, resumes, case studies, capability statements, certificates, safety documentation (COR), insurance, and standard proposal sections
- Coordinate proposal schedules, milestones, and deliverables to ensure all submissions are completed on time and to a high standard
- Assist with pre-qualification packages, marketing materials, and client-requested documentation
- Organize proposal artifacts in both digital and physical formats, ensuring version control, naming conventions, and archive accuracy
- Monitor procurement and tendering platforms (e.g., Merx, BidsandTenders, Biddingo, SAP Ariba, Bonfire, Jaggaer, Ontario Tenders, CanadaBuys) and manage logins, notifications, and deadlines
- Manage submission packaging—including formatting, appendices, and file structures—and confirm timely receipt
- Support subcontractor outreach during tender stages and assist with bid-related communication as required
- Participate in post-submission reviews to identify areas for continuous improvement in proposal quality and efficiency
Required Skills & Qualifications:
- Post-secondary education in Engineering, Construction Management, Architecture, Business, Communications, or a related field
- 2–3 years of experience in proposal writing, bid coordination, or project management—preferably within construction or related technical fields
- Ability to interpret construction drawings, specifications, schedules, and detailed RFP instructions
- Strong writing skills with exceptional attention to detail, accuracy, and compliance
- Proficiency in Microsoft Office (Word, Excel, PowerPoint); Adobe Acrobat, Bluebeam Revu, and HubSpot experience considered an asset
- Comfortable using advanced search methods (Boolean operators, filters) in procurement portals and large documents
- Experience using AI tools (e.g., ChatGPT) to summarize, analyze, or draft content is an asset—especially creating custom GPTs with a focus on accuracy and fact-checking
- Familiarity with procurement and tendering platforms such as Merx, BidsandTenders, Biddingo, SAP Ariba, Bonfire, and CanadaBuys
- Strong organization and time-management skills with the ability to prioritize multiple deadlines.
- Excellent verbal and written communication skills with a collaborative mindset
- Self-motivated, adaptable, and eager to learn in a fast-paced environment
What We Offer:
- Employer Match Pension Plan
- Healthcare Spending Account
- Life Insurance
- AD&D Insurance
- Long Term Disability
Interested in joining the Kiwi Newton Team? Lean more about us below!
Since our founding in 1994, Kiwi Newton Group has grown from a small, ambitious team into a dynamic leader in our industry. Over the years, we’ve expanded our expertise, embraced innovation, and built a reputation for delivering exceptional results. Today, we are proud to be a forward-thinking company where collaboration, creativity, and excellence are at the heart of everything we do. Our culture values diverse perspectives, continuous learning, and professional growth, ensuring every team member has the opportunity to make a meaningful impact. We tackle bold challenges, push boundaries, and create solutions that truly matter. If you’re looking for a career where your work is valued, your potential is nurtured, and your contributions help shape the future, Kiwi Newton Group is the place to thrive. Join us and be part of a journey that combines decades of experience with innovation, growth, and a commitment to excellence.
We thank you for your application!
Only those selected for an interview will be contacted.
Kiwi Newton Group encourages people to enjoy work and working with others, to be creative and effective in teams, to be reliable for other team members and to develop efficient work habits to serve customers well and deliver best value excellent buildings and structures.
Kiwi Newton Group is an Equal Opportunity Employer and welcomes all applicants who consider themselves qualified.